Transportation Assistant

Job Details

Qualifications & Requirements

SPECIALIZED EXPERIENCE: Requires one full year of specialized experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS 6) in the Federal service. Specialized experience includes performing motor vehicle fleet management tasks, serving as agent for receiving, transferring, and accounting for vehicles and repair and maintenance requirements; analyzing fleet management operations and maintaining documentation using computer software and databases, including cost efficient operations, financial transactions (e.g., procurement; billing; reimbursements), mileage; and liaising with vehicle vendors. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Position Overview

This position is under the supervision of the Grounds and Transportation Supervisor, Facilities Management Service located at the VA Ann Arbor Healthcare System, in Ann Arbor, Michigan.

Duties

• ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties will include but may not be limited to the following: Coordinates and performs routine tasks related to the operation of a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks, buses, paratransit vehicles, and special purpose vehicles. Validates transportation-related billing and reimbursements by reviewing them for completeness and accuracy according to standard instructions. Submits monthly, quarterly, and annual cost and estimated cost reports on vehicles. Reviews monthly mileage reports, tracking actual mileage usage of the transportation motor pool fleet. Determines when to dispose of used vehicles and equipment, and directs preparation of vehicles for turn-in. Responsible for major and nonstandard vehicle modifications and all vehicle accident repairs and/or recommendations for uneconomical repair determinations. Records and monitors information related to vehicle modifications, vehicle accident repairs and maintenance, and reports unusual cases to supervisors for further determination. Ensures that proper maintenance records are kept on all vehicles and pieces of equipment assigned. Orders new replacement equipment. Provides routine support in documenting efforts related to cost reduction, energy reduction and productivity improvement and enters collected data for management review. Operates the vehicle dispatch program by determining the number of permanently assigned vehicles necessary to provide the most cost-effective method of travel, selecting the type of vehicles needed, and managing a maintenance program by keeping the optimum number of vehicles available for use during peak periods of travel. Acts as designated agent for receiving, transferring, and accounting for vehicles and related property. Maintains cost efficient operations, ensuring maximum vehicle utilization and quality of service. Coordinates work with servicing vendors for routine maintenance or repair appointments and assist with transporting vehicles to vendor locations. Perform other duties as necessary. Work Schedule: Monday-Friday, 7:00am -3:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved